Preview Advisor Notebook - 2008
Adviser Notes
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NOTES FOR ACADEMIC ADVISORS
Preview 2008
Braiden Hall:
The Orientation Office, overnight lodging, and meals will be located in Braiden Hall. Due to the increase in security measures in the residence halls, all exterior doors of Braiden Hall will be locked most of the time and fire tower doors will be inaccessible from the outside all of the time. The front entrance doors and service drive doors will be unlocked from 7am – 7pm for Preview participants.
Orientation Office Hours:
The Orientation Offices are located down the NW hallway of Braiden (no longer at the Braiden Hall front desk). You can find orientation staff in Braiden Rooms 133 – 136. We will also have a small office space located on the floor of lobby. The main line is 491-6011.
Orientation Database:
Preview advisors may view the orientation database to access information about student and guest numbers for each session. Log on to http://www.casa.colostate.edu//, click on “Faculty/staff login to Lighthouse” on the upper right-hand corner, and enter your eID username and password. If you have not already obtained a user name and password for lighthouse (the database), please go to http://www.casa.colostate.edu, click on “Faculty” and “Request a login”. You will be contacted soon after with your login information. Once you have entered the database, click on “orientation” at the top of the page. Then click on “Reports” and the desired orientation program, and you will be able to view the most up-to-date session availability and attendance numbers. If you click on “Advising” and select the necessary details, you will be able to view your advising numbers for any given day. (IU advisors – please note that your numbers may change a few days before a session in an effort to balance advising numbers.)
Advisor Meetings:
All Preview Advisors are expected to attend advisor meetings throughout the Preview summer. Advisor meetings will be held on the following dates – June 17, 24, July 1 and 15 (all Tuesdays). Meetings will be held from 8:30am –9:15pm in Eddy 100.
Advisor Listserv:
Updates and other information can be sent to all Preview advisors by using the following e-mail address: previewadvisers@colostate.edu. Please note that “advisers” is spelled with an “e” instead of an “o”.
Advisor Resource Room:
The Advisor Resource Room in Eddy will be in Room 110. This room will have 2 phone lines (1-0475, 1-6482) and two computers. It will be staffed by Gaye DiGregorio, Cheryl Smith, Madlyn D’Andrea, Shari Douglas and Barb Musslewhite. It is intended as a resource for all advisors in case of overrides, referral for unhappy participants, general trouble shooting, etc.
Advisor Folders –Start of Day:
Advisors may pick up their advising folder on the morning of Day 2 in Eddy Room 110. There will be a crate conveniently labeled “Advisor Folders.” Each folder will contain notes and updates along with profiles/student summary sheets for the students you will be advising that day. Also included in your folder will be an Advisor Tally Sheet listing these student names, CSUIDs, and majors. These folders will be delivered to Room 110 the night before each Day 2 session. A request has been made to the Eddy custodial crew to unlock Room 110 by 7:30am. Math placement exam results will be emailed to the Preview Advisor listserv by 5:00pm each Day 1 so you have this available to you before advising on Day 2.
Advisor Folders - End of Day:
Please return the adviser folder to Room 110 before leaving each day. Please keep all information you are returning to the Orientation Office on the left side of the folder. Any information on the right side of the folder will not be removed, so feel free to leave any personal advising information on the right.
Advisor Tally Sheets:
Each advisor will receive an Advisor Tally Sheet listing the students that will be advised for the day. If a student changes his/her major, please indicate this and the new advisor name under the “COM to advisor” column (this will help with keeping track of each student). Also, please mark the “No Show” column when appropriate. If you accept a new student from another advisor, please write the student’s name and information on the bottom of your Advisor Tally Sheet and which advisor you received the student from. Copies of the Advisory Tally Sheet at the end of the day will be provided only for those advisors who request it.
Student Information Sheet for Academic Advising:
Student information questionnaires, which provide helpful student interest information, will were to have been completed by students through the reservation process for the program (in the past, we had students complete these forms at check in). We will print this information on the profiles/student summary sheets along with student information, advising code and test scores.
Profile/Summary Sheets:
Profile/Summary Sheets will be provided in advisor folders. Each student’s advising code will be on the Profile/Summary Sheet. These forms are being printed by the Orientation Office straight from the database on the web. Please do not distribute the profile/summary sheets; this information is only for you as the advisor.
Schedule Planning Guides:
All Preview Advisors will be provided with a supply of Schedule Planning Guides. Advisors can find additional copies of the guide in Eddy 110 and are asked to distribute them to each student in the morning advising session. This guide includes AUCC information, IU193 information, and provides a place for the advisor to record the student’s placement exam results (math and foreign language). This publication is a great way to give a lot of information to students in a very concise and confidential manner!
Change of Majors (COMs):
You may change a student’s major in the morning advising session on Day 2, as long as it is not a controlled major (information on controlled majors, i.e. majors with entrance requirements, can be found in the advisor on line notebook). To assist with the change of major process, you will be provided with a map of the Eddy building advisor room locations and a list of advisor responsibilities in alpha order by major (also on the advisor resource website). You will need to send the student, with their paperwork, to the advisor for the new major.
The new major advisor will need to change the student’s major online, in the new Trouble Shooting website, (and will not sign off on profile sheets, as in past years). There is a new online system for requesting a change of major, as well as for course overrides. Log in to www.casa.colostate.edu and click on Orientation (top, 2nd tool bar) and then Trouble Shooter Request (left). Janet Allen in Admissions will be changing majors. She may not be able to get all of the major changes in the system before registration and you may also need to request some course overrides in the afternoon registration session. The system is user-friendly, places requests in a queue, and you will be able to check and see if the request has been completed. Advisors do need to update their Tally Sheets.
Early Advising Sessions (EAS) or PRIDE Weekend Attendees:
If a student attended either of these programs, which are sponsored by Admissions, a copy of the schedule for which they are currently registered will be included in your advisor folder. If a student indicates that he/she has already registered and a schedule is not provided, you can look it up on ARIESweb or come by the office and we will print the schedule for you.
Composition Placement Exam:
New for Fall 2008 – Incoming students who score 600 or higher on the SAT critical reading or 26 or higher on the ACT English are eligible to register for CO150. (Transfer work, AP, IB, Honors, still apply.)
Online exams: June 11, 14, 20, 21, 25, 26, For details, visit: http://writing.colostate.edu/comp/exam/
In person exams will be given in August, in Clark A103. (See handouts in Advisor Notebook)
Friday, August 22 at 3:30 p.m.
Friday, August 22 at 5:00 p.m.
Saturday, August 23, at 9:30 a.m.
Foreign Language Placement Exam:
We sent out information to students to encourage them to take the Foreign Language Placement Exam online before attending Preview:
“If you do not have college level transfer, AP or IB credit, but have classroom experience in French, German or Spanish, you must take the online Foreign Language Exam if you want to take a foreign language beyond the entry level. To access the Foreign Language Placement Exam website, go to: http://webcape.byuhtrsc.org?acct=colostate and enter the password: rams1”
Because we have been promoting this exam to our students, we hope that they will take the exam online before attending Preview. There will be students who do not realize they need to take this exam until after they speak with you during the Day 2 morning advising session. As a result, we will offer the FL placement on site on Day 2 from noon – 1:30pm in Clark C145 after they have met with you earlier in the morning. The exam takes approximately 30-45 minutes to complete and the exam fee is $10.
Mathematics Placement Exam:
Great efforts have been made to have students take MPE remote online from a personal computer BEFORE attending Preview. Results will be emailed to the Preview Advisor listserv at 5:00pm each Day 1 for those students who have taken the exam (so, for example, the results emailed to you on June 12 will only reflect students signed up for Preview Session 2). Placement exam fee: $15, no charge to retake the exam. The MPE testing will be open on each Preview Day 1 from 9:00am – 12:30pm, intended for those who want to retake the exam or take it for credit.
AP/IB Information:
Advisors can access this information by visiting www.colostate.edu/Depts/Registrar. There is a drop-down menu under “Transfer Office” which allows you to choose “AP” or “IB” information.
Meals:
Lunch will be offered to all advisors throughout the Preview summer on Day 2 sessions from Noon – 1:30pm. Lunch will be held in the Braiden Hall Dining Center, and advisors are asked to interact with the Preview participants at this time. When entering the dining center for a meal, please indicate your name at the meal check station.
Parking:
The closest “A” parking to Eddy may be in the lot by the Clark C wing or in the library parking lot. Please do not park in the circle drive in front of Braiden or in the parking lot west of Braiden. This parking is limited and needed for participant parking.
Mark Your Calendar:
We will have a mid-Preview lunch celebration on Friday, June 27 and an end-of-Preview lunch celebration on Friday, July 18. Lunch will be provided for both celebrations in the Lory Student Center. I will send a reminder email and RSVP request closer to each of these dates.
Friday, July 18 will be the last session of Preview. Advisor rooms need to be completely cleaned out and left the way they were found by Sunday, July 20, if not earlier. Please return your room key to Kerry Wenzler at the Orientation Office (in Braiden until July 19 and then in Aylesworth Hall Room 111 after that date) no later than July 20 as they all need to be returned on July 21 to avoid any additional charges. Thank you!
Questions:
If you have any orientation related questions, please ask. I can be contacted at 491-6011/ 402-5958 or kerry.wenzler@colostate.edu.