• Course Selection
  • Making an Advising Appointment
  • Semester Planning
  • Preparing for Advising Appointments
  • Advising Overview
  • How to Register
  • Personal Preferences - what to consider when selecting courses
• Exploring Majors
  • Steps for Exploring
  • Self Assessments
  • Resources
  • Exploration Series
• Majors by Interest Area
• Major Entrance Requirements
• Academic Resources
  • Academic support
  • Financial support
  • Personal support

Advisor Instructions for Completing a University Withdrawal

• Ask student if s/he has thought about the options – withdrawal versus incompletes, or dropping some of their courses before the course withdrawal deadline, etc. The student may or may not want to discuss reason for withdrawal in detail.
• If the student has financial aid, explain to them about needing an exit interview with a Student Financial Services advisor. Show the statement on the bottom of the withdrawal form s/he is signing. Remind the student that s/he must complete 75% of the total number of courses for which s/he ever registered, or will be put on financial aid suspension and will need to appeal in order to try and receive aid the following semester. (Refer to Student Financial Services for specifics)
• If student is an international student, call Linda Cardenas at 491-2145 to make sure they are in status with SEVUS.
• Ask if the student is returning to CSU and explain the Undergraduate Intent to Return Form process. (The student has to reapply, but not pay the application fee if s/he is not gone more than one year and does not attend another institution.) You may give the student a copy of the FAQ's or refer them to this website.
• Remember to have correct semester date on the form and to check all applicable boxes, like phone withdrawal, etc.
• Sign, date and give the student a copy; give the original to the front staff
• Remember to put a comment in SAN immediately.

University Withdrawals Not Processed by C.A.S.A.

The front staff will typically not refer the following students to C.A.S.A. advisors:

1. Faculty/Staff using study privilege to take a class. These students will have a residency of either Resident-Employee or NonResident-Employee. Refer these students to the Records Office to withdraw their class(es).
2. Study Abroad students. Refer these students to the Study Aboard Office which is part of International Programs.
3. EMBA-DENVER students. Refer these students to the Denver Center.
4. Continuing Education students. Students who are registered for ONLY Continuing Education (CE) courses are referred to the Division of Continuing Education to withdraw from the University.  These students are identified by reviewing their current schedule.  They will be registered for only 600, 700 or 800 sections of courses.  If a student is registered for some CE courses and some non-CE courses, CASA will process their University withdrawal.
5. Graduate students who want to drop their last credit course but not drop out of the graduate program must register for continuous registration (CR). This is possible online before registration and the regular schedule change period ends. If a student wants to add CR after this time, the procedure is for the student to petition to the Graduate School. If they complete a university withdrawal, they need to reapply and will be charged a $150 readmission fee instead of the $150 CR fee. Please refer students with questions to the Graduate School.

Continuous Registration Policy for Graduate Students:

All students admitted to a graduate program at Colorado State University are required to be continuously registered in the fall and spring semester throughout their degree programs. This policy applies from the time of first enrollment through the graduation term.  Students may fulfill this requirement by registering for any graduate credit-bearing course (regular or non-regular).  As an alternative, students may opt for a Continous Registration (CR) status.  Registration for CR status is accomplished in the same way as registration for courses.  Section ID numbers appear in the class schedule under the CR prefix.  Students registering for CR will be assessed a fee for each semester of CR registration.  Students graduating in summer term are required to be registered for at least one credit or CR.  See the Graduate Enrollment Requirement.

At the June 17, 2003 meeting of the Colorado State University Board of Governors a change of policy concerning Continuous Registration fees was adopted. The new policy, beginning in fall 2003, defines a continuous registration fee of $150 per semester for all students who will not be registered for academic courses.

For those planning to be away from their academic program and do not register for academic courses or continuous registration, there is a $150 readmission fee.

If you have any questions, please contact the Graduate School Office at (970) 491-6817.