Frequently Asked Questions about University Withdrawal
There may be many reasons to complete a University Withdrawal (withdraw from all of your classes) ranging from a medical condition, a personal or family crisis, to experiencing financial or academic difficulty. Advisors from the Center for Advising and Student Achievement (CASA) are available to discuss your options and the withdrawal process. To schedule an appointment, phone (970) 491-7095.
The following information explains the University Withdrawal process at Colorado State University through frequently asked questions. It is your responsibility to complete the entire withdrawal process. Note that you may withdraw from one or more classes (but not all) by accessing the registration system on RAMweb through the published course withdrawal date. See "important dates" on the Registrar's website, www.registrar.colostate.edu .
What do I do if I decide not to attend BEFORE the semester begins?
Only you can initiate the "cancellation" of your registration before the semester begins. Log on to RAMweb and drop all of your classes. (No penalty is assessed - tuition and fees are cancelled for classes dropped before the first day of the semester.) You are NOT automatically dropped from courses due to nonattendance.
How do I withdraw once classes have begun?
Once the semester has begun, you MUST contact the Center for Advising and Student Achievement (CASA), 202 Aylesworth Hall NE, (970) 491-7095, in order to complete a University Withdrawal from Colorado State University.
During, approximately, the first two weeks of the semester (called the course drop period) it is important for you, and can save you money, to get on RAMweb and drop all of your courses except the one with the lowest credit value. The registration system will prevent the dropping of your last course and direct you to CASA to complete the withdrawal process. The completion of the University Withdrawal will only occur through contact with an advisor at CASA.
How will withdrawing affect my bill for tuition and fees?
Once the semester has begun, your assessment will be either 25%, 75% or 100%, depending on the date of your withdrawal. The date of withdrawal is the date on which you contact a CASA advisor to formally withdraw from the University. Refer to www.colostate.edu/Depts/Registrar/records.htm#univwithdrawal for specific assessments. For pro-rated housing charges, contact Housing and Dining Services at (970) 491-6511. Students called to active military duty will not be assessed tuition and fees if they present a copy of military orders and are not receiving financial aid.
Adjustments of Tuition and Fees Will Be Made According to the Following Schedule (1):
- Please refer to the registrar's schedule www.colostate.edu/Depts.Registrar/records.htm#univwithdrawal
- Deadline for initiating a University Withdrawal is the Friday before finals week.
(1) If you are a financial aid recipient, there are specific federal, state, and University withdrawal policies regarding tuition and fees, University housing charges, and return of funds to the financial aid programs resulting from a withdrawal. Information regarding the regulations for calculating earned aid is available upon request from Student Financial Services.
Summer Session
Summer Session has a different assessment schedule and the withdrawal policy is in the Summer Class Schedule or online at Summer Session Cancellation-Drops-Withdrawals
How long does the withdrawal process take?
Once the withdrawal steps are completed with an advisor at CASA, it will take approximately 2 weeks to finalize the process.
How does a withdrawal affect my graduate student status?
If you are a graduate student withdrawing from the University, you need to consult your academic department regarding the readmission process. If you are receiving financial assistance (graduate assistantship, fellowship or other means of financial support), you must contact your department before you leave the university. All continuing graduate students (students who are taking time off but are planning to complete their degree) are required to be continuously registered for $150 per semester or upon readmission will be assessed a $150 fee. Registration for "continuous registration" (CR in the class schedule) is only possible during the regular registration period each semester. For complete information, call (970) 491-6817.
How does a withdrawal affect my academic record?
All classes are removed from your record for the term of withdrawal. The official transcript will show that you withdrew on a specific date. If you are on academic probation at the time of withdrawal, the probation status will continue if/when you are readmitted to the University (refer to the Scholastic Standards policy in the current University General Catalog).
How does withdrawing affect my financial aid?
If you have financial aid, you must contact Student Financial Services in 103 Administrative Annex or call (970) 491-6321 to find out how withdrawing affects your current and future aid and repayment of loans.
After withdrawing can I still use the University facilities?
Hartshorn Health Center
Any student who has withdrawn from the University has the option of using the Hartshorn Health Center for up to one semester following withdrawal for an "adjusted fee" based on specific use.
Student Health Insurance
If you have paid or already been billed for the student health insurance premium and you withdraw from the University during the course drop period, which is published in the fall/spring course schedules, you will no longer be eligible for student insurance. Your student account will be adjusted and your insurance will not be in effect. Students may retain their student health insurance if an appeal for medical reasons is granted. Students withdrawing after this established course drop date may retain their health insurance. For complete information, call (970) 491-5118.
Student Recreation Center
Once a student withdraws from the University, they are no longer eligible to use the Student Recreation Center.
How do I check out of University Housing?
Residence Halls
If you live in a residence hall and withdraw from the University, you must officially check-out with the office manager or desk personnel in the hall where you live. You have 72 hours in which to complete the residence hall check-out process. The office manager or desk personnel will review the check-out procedures with you. For further information, call (970)491-6511.
University Apartments
Students residing in University apartments who are withdrawing from the University must complete an "Intent to Vacate" form at their Village Office or at 208 Palmer Center. Residents are responsible for 30 days rent from the day the vacate notice is submitted.
How do I return to Colorado State University?
Once you cancel your registration or withdraw from the University, you are no longer considered an enrolled student. Should you want to re-enroll, access the Office of Admissions' website at www.admissions.colostate.edu for complete information regarding the application process for returning students.